Healthcare providers, including hospitals, clinics, and medical offices, face unique challenges when it comes to complying with the Affordable Care Act (ACA). With a large and diverse workforce that includes full-time medical professionals, part-time staff, temporary workers, and seasonal employees, tracking hours worked, monitoring eligibility, and ensuring timely ACA reporting can be complex. ACA-Track offers a comprehensive solution that simplifies ACA compliance for healthcare providers, helping them navigate the ACA’s complex regulations while ensuring they remain compliant and avoid penalties.
ACA-Track’s ACA Compliance for Healthcare Companies solution is specifically designed to meet the needs of healthcare providers. It automates the process of hour tracking, eligibility monitoring, and reporting, allowing healthcare organizations to focus on what matters most: providing quality care to their patients.
Efficient Hour Tracking for Healthcare Workers
Healthcare providers typically employ a wide range of staff, including full-time doctors, part-time nurses, temporary medical staff, and seasonal workers. Many of these employees work irregular hours, including night shifts, on-call hours, or varying schedules that can make tracking their hours a challenging task. The ACA requires healthcare organizations to track the actual hours worked by employees to determine eligibility for healthcare coverage. For healthcare providers, this can be a complex process, especially with a diverse and dynamic workforce.
ACA-Track simplifies this by integrating with payroll systems, timekeeping software, and mobile apps to track hours worked across different systems. Whether healthcare workers clock in via time clocks, log hours manually, or use mobile devices, ACA-Track consolidates all data into one secure platform. This ensures that every hour worked by healthcare employees is accurately captured, making it easier for healthcare providers to monitor compliance with the ACA’s full-time employee threshold of 30 hours per week.
By automating the hour tracking process, ACA-Track helps healthcare providers meet ACA compliance requirements without the need for manual entry or error-prone spreadsheets, reducing the risk of mistakes and saving time for HR teams.
Real-Time Eligibility Monitoring
Monitoring eligibility for healthcare coverage is crucial for healthcare providers, especially since many employees in the healthcare industry work varying hours. The ACA requires businesses to offer coverage to employees who work 30 hours or more per week, but for healthcare providers with a large number of part-time or temporary employees, this can be difficult to track manually.
ACA-Track simplifies eligibility monitoring by providing real-time updates on employee hours worked. The platform continuously tracks each employee’s hours and checks whether they meet the full-time employee requirement. If an employee approaches the 30-hour per week threshold, ACA-Track sends alerts, prompting healthcare organizations to offer coverage before the employee qualifies under ACA regulations.
ACA-Track also helps healthcare providers monitor other employee events that affect eligibility, such as leave status or temporary changes in work schedules, ensuring that eligibility is always up to date. This proactive monitoring ensures that healthcare organizations stay ahead of compliance requirements and offer coverage to eligible employees in a timely manner.
Comprehensive ACA Reporting and IRS Filing
One of the most challenging aspects of ACA compliance for healthcare providers is ensuring timely and accurate reporting to the IRS. Healthcare organizations must submit Forms 1095-C and 1094-C annually, detailing employee coverage and eligibility status. For healthcare organizations with large and varied workforces, preparing and filing these forms can be a daunting task.
ACA-Track simplifies this process by automatically generating the necessary forms based on the employee data collected throughout the year. The platform consolidates data from payroll and timekeeping systems, ensuring that all relevant information is included in the forms. Once the forms are generated, ACA-Track also facilitates e-filing with the IRS using its Transmitter Control Code (TCC), ensuring that healthcare providers meet the filing deadlines and comply with IRS regulations.
In addition, ACA-Track performs real-time error checks on all forms before submission, flagging any discrepancies or missing information for correction. This helps healthcare providers avoid costly errors and ensures that the reports submitted to the IRS are accurate and complete.
Data Security and Privacy for Healthcare Providers
Healthcare organizations handle highly sensitive patient and employee data, so ensuring the security and privacy of this information is essential. ACA-Track is committed to maintaining the highest levels of data security. The platform adheres to SSAE 16 SOC 2 Type 1 standards, ensuring that all data is securely stored and transmitted.
ACA-Track also uses encryption to protect personal identifying information, ensuring that sensitive employee data is kept safe. All data transfers are conducted via Secure Hypertext Transfer Protocol (HTTPS), adding another layer of protection for data transmitted between systems. With ACA-Track, healthcare providers can be confident that their ACA compliance data is handled securely and in compliance with privacy regulations.
Dedicated Support for Healthcare Providers
Healthcare organizations face unique challenges when it comes to ACA compliance, and ACA-Track offers dedicated support to help organizations navigate these challenges. Each ACA-Track client is assigned a dedicated account manager who is available to provide assistance with eligibility tracking, IRS reporting, and compliance-related issues.
Whether it’s answering questions about eligibility thresholds, troubleshooting data discrepancies, or providing guidance on ACA reporting, ACA-Track’s support team is ready to assist healthcare providers at every step. This personalized support ensures that healthcare organizations can stay compliant without dedicating excessive time and resources to the process.
Conclusion
ACA compliance is essential for healthcare providers, but it can be a complex and time-consuming task. ACA-Track simplifies the process by automating hour tracking, eligibility monitoring, and ACA reporting, all while ensuring that employee data is securely managed. With ACA-Track, healthcare providers can focus on delivering quality care to their patients while ensuring they meet their ACA compliance obligations.
If you’re a healthcare provider looking for an efficient and reliable way to manage ACA compliance, ACA-Track is the ideal solution. To learn more about how ACA-Track can help your healthcare organization streamline ACA compliance, visit ACA Compliance for Healthcare Companies.